Administrative Assistant Job Summary
We are seeking an organized and proactive administrative assistant to join our organization.
You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented.
Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.
Administrative Assistant Job Duties and Responsibilities
Welcome and greet clients and office guests
data entry
Support office staff and executives with general operational tasks
Plan and schedule meetings, presentations, and other office related events
Perform general accounting and bookkeeping duties
Suggest changes to office task workflow to improve efficiency
Answer phones in a professional manner
Direct calls to appropriate persons or take detailed messages
Answer and send out faxes as needed
Prepare outgoing mail and packages for executives
Reserve conference spaces for meetings
Schedule travel arrangements
Send reminders regarding upcoming appointments
Manage communication of information in and out of the office
Type out correspondence letters, emails, memos, etc.
(paper and electronic)
Assist in preparation of presentation materials
Monitor and maintain office equipment
Repair or replace malfunctioning equipment and hire technicians when required
Monitor office supplies; order and re-stock as needed
Ensure office is kept clean and organized at all times
Run out-of-office errands for executives
Maintain positive and professional staff and client relationships
Administrative Assistant Requirements and Qualifications
High school diploma or GED equivalent required
2+ years experience as an administrative assistant
Fast, proficient, and accurate typist
Extensive knowledge of Microsoft Suite and other administrative programs
An outstanding communicator, both orally and written
Excellent customer service skills
Self-starter who works well independently
Ability to prioritize given tasks and work efficiently towards completing them
Familiar with common office equipment (printers, copier, fax, etc.
)
Detail-oriented and exceptional organization skills
Experience with complex file management
Strong problem solver and analytical thinker
Professional demeanor
Job Types: Full-time, Part-time
Pay: $18.
00 - $22.
00 per hour
Expected hours: 32 – 40 per week
Benefits:
Flexible schedule
Schedule:
8 hour shift
Education:
High school or equivalent (Preferred)
Experience:
Customer Service: 1 year (Preferred)
Microsoft Office: 1 year (Preferred)
Clerical: 1 year (Preferred)
Administrative: 1 year (Preferred)
Language:
Spanish (Preferred)
REPLY DIRECTLY TO AD WITH RESUME FOR CONFIDENTIAL INTERVIEW
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